SHOW POLICIES

Age Restriction

Attendees must be 16 or older to attend the WFX Exhibit Hall, WFX Conference Sessions, or any WFX Special Event(s). For the safety of everyone, especially your child, no exceptions will be made.

Badge Reprint Fee

In the event that you lose or forget your badge, there will be a reprint fee for a replacement badge. To have a replacement badge printed, please go to registration with your identification, and one will be reprinted.

Reprint Badge fees are:

Attendee: $60.00
Exhibitor: $60.00
Exhibit Space Cancellations: Refunds will not be processed for cancellations or no-shows. Substitutions are permitted at any time. Review your contract for details.

Cancellation for Attendees

WFX recognizes that both professional and personal situations can result in needing to make a change to business travel. Therefore, if your plans change, substitutions are always welcome in lieu of cancellations. If written notice is received by October 4, 2018 the registration fee will be refunded less a $25 processing fee. After October 4, cancellations are non-refundable. Approved refunds will be processed within 10 business days. Refunds will not be issued for no-show registrants. Please note the program is subject to change at any time. In the event a session that you have registered for is no longer offered, your registration will be transferred to another class of your choosing provided space is available. If a suitable class is not available, your registration fees may be refunded. Informa will not be liable for any ancillary or related costs, including, but not limited to hotel and airline charges or cancellation fees due to weather or other conditions or circumstances beyond our control. Submit your detailed explanation for your cancellation request by email to WFXregistration@informa.com. Please refer to www.WFXevents.com for the most up-to-date information.

Policy

Our Flexible Registration is a Savings for You! Want to attend WFX, but not sure exactly who from your church team will attend?  No problem! Register now to lock in your lowest price and change names right up until the event without any fees or penalties.

Email Address Requirement

Informa and WFX require a unique email address be provided for all registrations to attend our in-person events. The unique email address is required to manage our directory of all attendees. It is also used by exhibitors and attendees to effectively provide follow up post-event with people who scanned your badge, and provide the attendees a list of exhibitors that they visited on site.

Your contact information, including email addresses, will be used periodically to notify you of additional in-person events, virtual events, as well as products from WFX or its sponsors or other business partners. If at any time you would like to opt out of these emails you can do so by opting out at the bottom of the email. By registering, you agree that your contact information may be shared as described herein.

Identification is required at all times while attending WFX

It will be required for entry to the show at all times. WFX reserves the right to verify the identity of any persons, accepting and/or using a show badge. Any person found using another person’s badge will have the badge confiscated and will be asked to leave the premises or correctly register.

Liability Release

You hereby agree to defend, indemnify, and hold harmless, and to the maximum extent permissible under applicable law you hereby expressly release and discharge, Expo Show Management, its affiliates, and each of their respective officers, directors, employees, vendors, agents, contractors, and owners (“Related Parties”) from any and all alleged and/or actual liability, claims, actions, lawsuits, costs, fees (including reasonable attorney fees), proceedings, expenses, damages, or losses, of any kind (“Claim”) in connection with, or which arise out of or result from, your attendance at and/or participation in the event, including but not limited to any Claim for property damage and/or personal injuries, whether as a result of your negligence or willful misconduct, your violation of these or any other policies of, or agreements with, Expo Show Management or the event venue, your violation of any applicable law, regulation, rule, or ordinance, or otherwise, in each case whether or not foreseeable, and in each case except to the extent such Claim is directly caused by the gross negligence or willful misconduct of Expo Show Management.

Photography and videography are not permitted without the express consent of WFX Show Management and Exhibitor, if applicable.

Persona Release

Exhibitors and attendees understand that Expo Show Management or its authorized representatives may conduct interviews and may take photographs and/or videotape at WFX. Exhibitors and attendees hereby grant to Expo Show Management and its authorized representatives the absolute right and permission to use my name, likeness, biographical information, voice, content of any interview, image and/or photograph and any other indicia of persona (“Persona”) or to refrain from doing so, in any manner or media whether existing now or hereinafter developed (including without limitation the World Wide Web and the Internet), worldwide, for trade, advertising and/or promotional purposes. Exhibitors and attendees agree Exhibitors and attendees shall have no rights of review or approval, no claim to compensation, and no claim arising out of or resulting from the use, alteration, blurring, distortion or illusionary effect (whether intentional or otherwise) or use in any composite form of Persona and agree to release and hold Expo Show Management and its authorized representatives harmless for any and all such use(s).

For safety reasons, rolling carts, rolling bags, and bags with wheels are not permitted on the show floor during designated Expo hours, except where such rolling carts or bags are a medical necessity. Coat Check is available to store these items. Exhibitors may roll in small briefcases and small backpacks prior to the show floor opening each day from 7:00 am-10:00 am. Please go to the Show Office with any onsite questions or needs. If rolling bags are found on the floor the attendee may be asked to leave the show floor and may have their badge confiscated.

Only contracted exhibitors are permitted to promote their products, services or company at the show. Unless a marketing opportunity (i.e., sponsorship, showcase, exhibitor-presented seminar) has been contracted by the exhibitor, all company promotion and product sampling must occur withinthe contracted booth space. This includes, but is not limited to “roaming” characters, handing out flyers, approaching exhibitor booths to sell products, leaving and/or distributing product information in public spaces and show floor aisles, all of which are prohibited. Exhibitors found doing so will be sent back to their booth space and materials left will be recycled. Attendees will be asked to leave the show and forfeit their badge. Any “suitcasers” should be reported to the Show Office.

We reserve the right to deny admission to or remove any party from, WFX for any reason.

All show policies are subject to change.