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DEADLINES

DUE IMMEDIATELY, unless you have already provided this information as part of the “Call for Speakers” process.

  • Signed Speaker Agreement (please sign and return to BVinton@EHPub.com or fax to 508-663-1595)
  • Professional Title
  • Contact information (email, phone #)
  • Head shot (high resolution, 450 x 450 pixels minimum)
  • Bio (1000 character limit)
  • Co-Presenter(s) contact details  (if applicable)
  • Session Description (500 characters limit)
  • 4 Learning Objectives for the Session
  • Permission to Record Your Session
  • Personal or organization’s social media URLs including: Website, Twitter, Facebook, Google+, YouTube, LinkedIn, etc
  • Confirm the following:
    • Contact details of co-presenters (if applicable)
    • Previously filed contact information, head shot and bio details.
  • Click here to schedule a phone call  to answer questions or to finalize topic/content.

DUE BY June 1, 2017:

One-minute video and/or topical article for Worship Facilities Magazine​​ and PPT 

  • 1st draft of PPT deck /presentation (PowerPoint template required). Only speakers for single speaker sessions or the Moderator/Lead Presenter of panel sessions are responsible for submitting presentations. Panelists do not need to provide any additional presentations.​
  • Outline or notes: attendees consistently request outlines and/or copies of PPT decks to be available at the session to help with their own personal note taking. Speakers are responsible for supplying these handouts.  Onsite photo copying is generally not available.  Attendance numbers vary greatly but we will do our best to help you estimate how many handouts to have available for your session closer to the conference time.
  • One-minute video: This is meant to promote the attendance of WFX and to offer an overview of your learning objectives of your session. It can be used to highlight your session and added to the WFX event website.*optional
  • Topical Article: This is NOT meant to be a session “teaser” to get people to attend your session, but rather is meant to be an informative article about the general topic for people who are NOT attending your session. Articles should be 600-800 words and can be used for publication in our WFX Network Media including WorshipTech Director and Worship Facilities Media/Magazines. Please include a 40-60 word bio and up to one link.**optional

*WFX and WFM’s has discretion to publish and edit copy, and articles may be published on http://www.worshiptechdirector.com, www.worshipfacilities.com and/or sent out in a newsletter deployment.

Email your article and video to Beth Vinton, BVinton@EHpub.org


DUE BY July 1, 2017:

Final outline or notes and PPT presentation deck (PowerPoint template required)

  • Outline or notes:  attendees consistently request outlines and/or copies of PPT decks to be available at the session to help with their own personal note taking. Speakers are responsible for supplying these handouts.  Onsite photo copying is generally not available.  Attendance numbers vary greatly but we will do our best to help you estimate how many handouts to have available for your session closer to the conference time.

Email your presentation materials to Beth Vinton at BV@EHpub.com


REGISTRATION INFORMATION

  • As a speaker, you do NOT need to register. All presenters will be provided with the proper credentials for a full conference and expo access. Your admission packet will be available onsite at the registration hub.
  • Speakers are entitled to bring one associate to the conference FREE of charge. To take advantage of this offer, please email BVinton@ehpub.com with your guest’s name and email address.

*Boot Camp passes are available for $55 each. To add this to your or your guest’s registration, please call 508-663-1500 x479 or email BVinton@ehpub.com. 


SPEAKING GUIDELINES

  • Know your audience: WFX attracts attendees from churches that vary in size. Attendees find course material to be most valuable when they feel that the ideas presented are realistically attainable, regardless of their size or budget. Past presenters have found it useful to informally poll the audience, i.e. show of hands, at the start of the session to understand to whom they are speaking (small churches, large churches, job types, etc.).
  • Allow time for questions/conversation: WFX participants are most engaged when their questions are being answered. Additionally, the questions asked helps you to address the needs of the audience and promotes peer to peer learning.
  • Use your PowerPoints wisely: WFX recommends keeping your slide deck short and sweet. You should provide outlines or copies of your full PPT presentation to support note-taking. On-site photo-copying is not available so please come prepared with enough copies for your session participants.
  • Be mindful of your session time slot:  WFX provides participants with a set schedule of seminars, workshops, and other industry events.  In order to maximize the attendee experience, it is important that all events start and stop at times specified in our published schedules.  Please be sure to abide by the time frame given to your particular session.  There will be a minimum of 15 minutes in between each session, during which you may set-up and tear down your equipment. Please be respectful of the next presenter in the room and continue any post-session conversations outside of the meeting room.

Speaking Guideline Questions? Contact Beth Vinton  at bvinton@ehpub.com or 508-663-1500×479, or click here to schedule a phone call.)


Required Print Materials

Participants consistently request outlines and/or copies of PPT decks to be available at the session to help with their own personal note taking. Speakers are responsible for supplying these handouts.  Onsite photo copying is generally not available. Please do not skip this step as participants consistently ask for notes, outlines and/or copies of the PPT presentations.

Please email me your handouts (easily created from your PPT deck) and I will give you my best guesstimate for how many you should bring. WFX is not able to print presentations for on-site distribution.

Session Room Equipment

  • (1) Handheld Microphone
  • (1) Wireless Lavaliere Microphone
  • LCD Projector (16:9 aspect ratio) and necessary cabling. Projectors will have HDMI, VGA and DVI cables available.
  • Projection Screen (16:9 aspect ratio)
  • If you are using a PC, all necessary cables to connect to the projector will be provided for you.
  • Using a MAC? PLEASE BE SURE TO BRING A HDMI/VGA CABLE TO CONNECT YOUR MAC TO THE PROJECTOR – we will NOT have MAC cables available.

*All presenters are expected to provide their own laptop computer for their presentation.

Presentations

  • All presentations should be prepared on the WFX 2017 PowerPoint template (16:9 aspect ratio to ensure proper display on screen and so they can be used as handouts if you wish).
  • If you are unable to use your own laptop, would like to inquire about additional equipment, or need guidance in setting up your slide deck, please call 508-663-1500 x479 or email bvinton@ehpub.com.

NOTE: Conference sessions may be recorded with the intent of distributing them to attendees post conference. Item 6 of the attached speaker agreement indicates that you agree to this.  If you do not wish to have your session recorded, please tell us immediately.


Social Media Partnership

We know that you have extremely important information to share with the WFX community and we want to partner with you to spread the word. There are some very simple ways we can grow our audience TOGETHER. Here are some ways you can help by promoting your speaking engagement on all the social media platforms that you use (websites, Twitter, Facebook, etc.).

  • Follow us on Twitter (@WFX2017)
  • Like us on Facebook (facebook.com/WFXEvents)
  • Follow us on Instagram (instagram.com/wfxevents)
    • Mention us in your posts (#WFX2017)
  • Share the link to your session page: go to http://www.wfxevents.com/conference.
  • Use the attached SIGNATURE image in your email signature
  • Use these SOCIAL SHARE images for your Profile Picture

Please help us spread the word SOON…and continue to do so throughout the event. Let’s fill your conference session TOGETHER.

Marketing Opportunities and Our Support

WFX encourages its conference faculty to aid in the promotion of their seminar presentations to ensure maximum attendance. Our marketing group would be happy to work with you to develop promotional messages to spread the word about your appearance at WFX. There are several opportunities for marketing your presence at WFX.  Please contact Amie Green at 508-663-1500 x225 or agreen@ehpub.com for more information.

On-sight Contacts

Your onsite contact for any show-related questions or problems is Beth Vinton, who can be reached via the registration hub or speaker office.  Your secondary contact is Allyson Yorks, also available via the registration hub.

Speaker’s Lounge

A designated speaker lounge for presenters only will be available as a quiet meeting and work area off of the show floor.  It will contain tables, chairs, and light refreshments. You will be notified of room location at registration check-in.

Course Evaluations

We need your help…In order to continuously provide quality education for our attendees, it is important that we receive their feedback. WFX evaluation forms rate the session content, preparedness of speaker, and bias of company presentations.  Additionally, they provide a means by which we can improve upon the conference program as well as offering you valuable feedback that helps you to develop as a speaker. Please encourage attendees to complete session evaluations and appropriate the last few minutes of your session to doing so. Room monitors will collect them before the next session begins.